Administrative Assistant

Location: North Bay, Ontario
Company: Aedo Properties
Job Type: Full-time
Pay: $50K-60K

About the Role:

Aedo Properties — a rapidly growing company specializing in real estate investment and the development of multi-family rental properties — is looking for an outgoing, self-sufficient, Administrative Assistant to help manage its rental operations. If you’re a people-person who enjoys interacting with clients, who thrives in a fast-paced work environment and who believes their organizational skills are their ‘superpower’, then this position is the ideal opportunity for you!

Key Responsibilities:

✅ Tenant Relations & Leasing:

• Manage tenant communications, respond to inquiries, and resolve issues independently.
• Handle leasing from start to finish: marketing units, showing apartments, screening tenants, and executing leases.
• Enforce lease terms, issue rent increase notices, and process evictions when necessary.
• Use sales and negotiation skills to fill vacancies quickly to optimize rental income.

✅ Rent Collection & Financial Oversight:

• Collect and track rent payments, follow up on late payments, and enforce lease terms.
• Provide regular reports on rental income, vacancies, and financial performance.

✅ Maintenance Coordination & Property Oversight:

• Track maintenance requests, repairs, and contractor work.
• Conduct regular property inspections and ensure fire alarm testing is scheduled.

✅ Compliance & Documentation:

• Maintain accurate tenant records, lease agreements, and legal paperwork.
• Ensure compliance with rental laws, building codes, and safety regulations.
• Prepare and issue legal notices, including lease renewals and evictions.

✅ Marketing and Communications (training will be provided):

• Monitoring and responding to business email
• Website updates
• Advertising apartments on Facebook marketplace/social media
• Advertising for Aedo properties business lines:
  • Dumpster bins
  • Rental equipment
  • Renovations
  • Property maintenance
  • Property Management

What We’re Looking For:

✅ Self-Sufficient & Proactive – You must be able to work independently and problem-solve with limited oversight.

✅ Quick Learner & Adaptable – The company is growing rapidly, and we need someone who is a quick learner and who can take on multiple administrative responsibilities.

✅ Strong Organization & Multitasking Skills – You will be handling leasing, maintenance coordination, financials, and tenant relations all at the same time.

✅ Sales & Negotiation Experience (Preferred) – Ability to lease units efficiently to maximize rental income.

✅ Patience & Professionalism – Handle tenant relations calmly while enforcing lease terms firmly when needed.

✅ Tech-Savvy – Comfortable using property management software, email, and digital tools to streamline operations.

✅ Basic Maintenance Knowledge (Required) – You must be able to identify and document common maintenance issues (e.g., plumbing leaks, electrical issues, minor repairs) and work with Aedo staff to ensure issues are addressed.

✅ Availability to be On-call – Rotate On-call with team. Must be reachable for urgent tenant or property issues outside regular hours when On-call.

✅ G Driver’s License & Reliable Transportation – You will need a valid G driver’s license and access to a personal vehicle for property visits and inspections.

How to Apply:

If you are an independent, highly motivated problem-solver looking to grow with a fast-paced company, we want to hear from you!

Send your resume and a short cover letter outlining your relevant experience to [email protected]